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Accountant & Administrative Officer
- #10 Bougainvillea Street, City of Belmopan, Cayo District
Posted Date
June 12, 2025
Department
Accounting
Job Level
Senior officer
Employment Type
Contract
Description
We are seeking a detail-oriented and highly organized Accountant and Administrative Officer with strong accounting skills and extensive experience in QuickBooks to join our team. The ideal candidate will be responsible for overseeing and executing various financial and administrative tasks, ensuring accurate record-keeping, financial reporting, and smooth operations of day-to-day office functions. This role requires an individual who is analytical, proactive, and thrives in a fast-paced environment.
Why Join Us?
At Legacy Fund Limited, we are passionate about shaping a stronger financial future — not just for our clients, but for our communities and world. Join a values-driven team where your contribution truly matters.
Work Schedule
Contract position requiring a minimum of 20 hours per week, with flexible scheduling. The role involves working half-days, Monday through Friday. Opportunity for full-time employment may be offered based on performance.
Responsibilities
Accounting and Financial Management
- Maintain accurate and up-to-date financial records in QuickBooks, including accounts payable and receivable, general ledger entries, and payroll processing.
- Preparation and submission of Belize Tax Service taxes (PAYE, Contract Tax, Business Tax, GST & Income Tax Preparation and so) in compliance with regulatory standards.
- Prepare and manage monthly, quarterly, and annual financial reports including SIA monthly and quarterly regulatory reports.
- Maintain monthly and end of year Fixed Assets Schedule (Depreciation)
- Assist in budgeting and forecasting activities; provide analysis to help guide financial decisions.
- Preparing the firm for annual audits and coordinating with the auditors for the audits;
- Monitor and manage cash flow and expenses, ensuring compliance with financial policies and procedures.
- Monthly Reconciliation of bank and credit card statements to ensure accuracy and resolve discrepancies promptly.
Administrative Support
- Coordinate and execute general office administration, including office supplies management, correspondence, internal communications and scheduling meetings.
- Support HR functions, including maintaining employee records, benefits administration, and assisting in onboarding processes.
- Maintain Legacy’s Records Management System, both electronic and physical, to ensure easy retrieval and secure storage of important documents.
- Social media management including our website.
- Handle confidential information with the highest level of discretion and integrity.
- Provide general support to management as needed.
Compliance and Auditing
- Ensure compliance with internal controls, company policies, and Municipal Securities Act (MSA) and SIA regulatory requirements.
- Assist with internal and external audits, preparing documentation as needed.
- Develop and implement procedures to enhance accuracy and efficiency in financial and administrative processes.
Customer and Vendor Relations
- Serve as a primary contact for vendors and customers on accounting-related inquiries.
- Manage vendor accounts, invoices, and payment processing.
- Handle customer billing, payment collections, and account reconciliations
Qualifications/ Skills
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. An associate’s degree with over 5 years of experience may be accepted in special cases
- Minimum 3–5 years of accounting or administrative experience (internship acceptable).
- High Proficiency in QuickBooks, Microsoft Excel, Google Workspace, Adobe applications.
- Strong organizational and multitasking skills.
- High level of accuracy, confidentiality, and attention to detail.
- Excellent communication and problem-solving abilities.
How to Apply
Please submit your resume and a brief cover letter, along with a copy of your social security ID, via email to hr@legacyfundlimited.com and copy operations@legacyfundlimited.com and adminofficer@legacyfundlimited.com by 4th July 2025. Applicants should also bring a printed copy of their resume and cover letter when invited for an interview.
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Legacy Fund Limited is a dynamic and vibrant team of professionals providing a wide range of financial services & consultancy to a substantial and diversified client base in Belize. Our mission is to tailor and innovate financial solutions for our clients by building a better financial market, and our vision is to leave a better world!
